Per Diem Allowance or Actual Expense Reimbursement for
Travel, Lodging, Meals and Gratuities Expense
Required Overnight Trips will include, but are not limited to, Meetings of the State Department of Education; State Associations; State and National Accreditation Meetings; Legislative Meetings; Litigation Hearings; School Facilities Meetings, Professional Development Activities, and, Safety Training and/or Licensing Meetings. The Superintendent or designee will approve overnight trips.
When District Employees are required to travel on official business of the District, they are eligible for:
When any District employee is required to travel on overnight trips, expenses are not to exceed a per diem allowance in lieu of lodging, meal and gratuity expenses incurred.
Per Diem Allowance for Required Overnight Trips
Higher per diem rate:
District Credit Card
A District credit card can be used for expenses occurred during required travel. Credit card use must follow procedures outlined in policy EEBD-R (Credit Card Use).
When District Employees are required to travel in performance of their duties, they are entitled to receive travel reimbursement for all actual transportation expenses incurred as provided by one of the following:
If common carrier transportation is used, the actual expense, not to exceed the economy fare charge, is reimbursable. Actual expenses in excess of the economy fare may be reimbursed, if approved by the Superintendent.
If rented, chartered or contracted vehicle transportation is used; reimbursement will be limited to the actual charge for the rented, chartered or contracted vehicle. The vendor’s original official receipt for charges shall accompany the reimbursement claim when submitted. Justification for using such transportation must accompany the voucher when submitted for payment.
A mileage allowance is authorized as reimbursement for each mile actually traveled with the use of a private vehicle. Travel will be reimbursed at the Internal Revenue Service (I.R.S.) rate using the official Wyoming Highway Map and the District Mileage Chart.
Mileage (travel within the School District) is authorized for reimbursement when conducting official District business. The mileage claimed must be itemized and approved by the Superintendent or designee. The mileage will be reimbursed at the Internal Revenue Service (I.R.S.) rate.
Reimbursement is authorized for actual but necessary vehicle parking fees, toll fees and taxi fares. Fines resulting from parking violations or traffic violations are the responsibility of the employee who incurred such fines.
Employees, who are required to travel out-of-town in performance of their duties and use their private vehicles, will be reimbursed at the I.R.S. rate. In addition, employees will be reimbursed a maximum of $50.00 per day ($12.50 breakfast, $12.50 lunch, and $25.00 dinner) for the “one-day” of required travel.