It is the policy and top priority of Uinta County School District No. 1 to provide an accident-free and comfortable work environment by attempting to identify and eliminate recognized hazards from the workplace. This program, and specific individual programs, has been developed to assure compliance with federal, state, and local regulations, with particular emphasis on the Wyoming Occupational Health and Safety Rules and Regulations that apply to district operations.
In order to maintain the safety standards desired by the district, it is necessary to actively pursue an accident prevention program at all levels, from administration through all employees. Health and safety are functional responsibilities of each employee.
Health and safety are of vital interest to everyone in the school district. Each employee is accountable for safe or unsafe performance. Compliance with this program is taken very seriously. This means that failure to comply is sufficient ground for disciplinary action or for termination of employment. This policy is an integral part of the school district’s personnel policies.
OCCUPATIONAL HEALTH AND SAFETY ACT
The Wyoming Occupational Health and Safety Act became effective January 1, 1974. It provides that every employer engaged in business in the State of Wyoming shall:
HEALTH AND SAFETY RESPONSIBILITIES
The district’s goal is to protect employees from injury while working for the school district. This must receive top priority from all employees. All contractors who work with or for the school district will abide by and follow appropriate OSHA/Safety guidelines.
Duties and responsibilities of all personnel under this health and safety program are the following:
Health and Safety Officer
Safety / Risk Assessment Team
1. Assists in development of programs and technical guidance to identify and or provide safe guidelines for physical, chemical, and biological hazards from facilities, operations, and sites.
2. Conducts inspections or risk assessments to identify unhealthy or unsafe conditions or work practices. Documents findings and recommends Personal Protective Equipment (PPE) use and requirements.
3. Recommends programs and activities that will develop and maintain incentives for and motivation of employees in health and safety.
4. Recommends disciplinary action for repeat violators of health and safety rules and regulations in accordance with approved District discipline procedures.
5. Investigates serious or reportable accidents and takes action to eliminate accident causes. Reportable incidents consist of fatalities, lost workday cases, and without lost workdays requiring medical treatment. Keep management informed of findings.
Director of Facilities and Maintenance
1. Familiarizes him/her-self with health and safety regulations related to his/her area of responsibility.
2. Directs, implements, and coordinates health and safety program elements and activities within area of responsibility.
3. Requires all employees supervised to use individual PPE safety devices.
4. Ensures that safety equipment is available, maintained, used, and stored correctly.
5. Ensures that all persons within area of responsibility receive job safety and health training as required.
6. Conducts quarterly health and safety inspections of work area. Directs correction of unsafe conditions.
7. Conducts monthly safety briefings with all supervisors and or workers.
8. Ensures that supervisors are aware of and comply with requirements for safe practices.
9. Requires all subcontractors and subcontractor personnel working within the school district’s facilities to comply with health and safety regulations and training.
10.Maintains hazard communication program and material data safety sheets.
11.Responsible for mandatory asbestos training and testing.
Principals, Directors, Coordinators, and Supervisors
1. Familiarize with, explain, and enforce health and safety regulations that apply to company operations within his/her area of responsibility.
2. Ensure that safety devices and proper individual protective equipment are used by persons under his/her supervision.
3. Ensures that all persons within his/her area of responsibility receive job safety and health training as required.
4. Conducts safety briefings as needed. Emphasizes safety as an integral part of daily operations.
5. Ensures that injuries are treated promptly and reported properly.
6. Investigates all accidents/incidents, obtains all pertinent data, completes and submits the appropriate report(s) to the safety officer, and take corrective action if necessary.
7. Acts on reports of hazards or hazardous conditions reported to them by employees.
1. Be familiar with and comply with appropriate health and safety practices.
2. Use the required safety devices and proper PPE. Failure to use proper PPE will result in disciplinary action.
3. Notify supervisor immediately of unsafe conditions or acts, accidents, and injuries.
WORKERS’ COMPENSATION CLAIMS MANAGEMENT
The following actions must be taken on all accidents or injuries being submitted as a Worker’s Compensation claim.
OSHA FORM 200 INJURY / ILLNESS LOG
The OSHA Form 200 log of all recordable occupational injuries and illnesses is maintained for all district employees. The log is maintained by the safety officer at the central office. Accident information for reportable accidents must be posted onto the master log within six days after the accident has occurred. The summary section of the OSHA Form 200 will be posted at the central office and in each facility from February 1st of the following year and remain in place until March 1st.
Training and education are essential to a safety program. Emphasis is given to employee work practices and procedures that are safe and respect inherent risks in daily activity. Knowledge of the safety rules and how and when to function under the rules, supplement by compliance, is essential to safety.
1. Employees scheduled for any safety and health training will attend such training.
2. New employees will be provided orientation training and will be furnished information and literature covering the district health and safety policies, rules, and procedures. This orientation training must be provided prior to the employee’s exposure to the work environment.
3. Individual job/task training, to include the applicable regulations and standards for their job, will be provided to all employees. Included in this training is: the recognition, avoidance, and prevention of unsafe conditions, areas and activities that require personal protection equipment (PPE), and how to use protective equipment (such as respirators, etc.).
4. Quarterly and Monthly on-going safety training sessions will be conducted to provide information and training on new equipment, new procedures, new chemicals, refresher training in specific areas, or meet annual requirements. Such training may be held in conjunction with the safety briefings/meetings addressed elsewhere in this program.
5. Various individual Wyoming Workers’ Safety programs specify that training be provided to employees. Supervisors will ensure their employees are scheduled and provided this training as required. Examples include fire extinguisher training, confined space entry, respirator care and use, hazard communication, lockout/tagout procedures, industrial truck and forklift operations, and electrical work, to name a few.
6. Training addressed above will be documented in the school districts master training record.
Mandatory Training for Employees will consist of the following subjects:
HAZARD IDENTIFICATION, ASSESSMENT, AND CONTROL
Hazard identification and elimination is not only an inherent responsibility of supervisor’s in providing a safe workplace for employees, but also requires employee involvement. As such, hazard evaluation and control shall be an on-going concern for all. It is the responsibility of everyone to identify, report, and correct, all possible hazards. Employees are particularly important in this process as they are in the best position to identify hazards in the workplace and day-to-day operations. Reporting hazards is a protected activity and no action will be taken against anyone for identifying unsafe conditions. Reports should be made to the safety officer or supervisor for appropriate action.
Workplace Safety Inspections
UCSD No. 1 has a procedure for conducting inspections of workplaces/jobsites for compliance with health and safety rules. The purpose of the in-house inspection is to identify hazards and unsafe practices before they cause an injury or accident.
Formal safety and health inspections will be conducted under the following minimum timelines:
1. Safety Officer or Safety Team: Quarterly inspection of fixed facilities and shops.
2. Principals and Directors: Periodic inspection of his/her area of responsibility. Two inspections per year is minimum. These inspections may be in conjunction with the Safety Officer or Safety Team inspections.
3. Supervisors: Monthly inspection of area of responsibility, not in conjunction with the above inspections.
4. The School District’s health and safety program will be reviewed at least annually.
5. Wyoming Workers’ Safety - Technical Assistance, private consultation services, and insurance company representatives may conduct on-site consultation and inspections, if desired and requested. These inspections will include representatives from the School District Safety Team.
After completing jobsite or facility inspections, the person making the inspection will:
1. Discuss findings with a Safety Team member and or persons responsible for creating the condition. Invite their comments, suggestions and assistance if desired.
2. Ensure recommended corrections and changes are transmitted to and discussed with the proper supervisor or person of responsibility for correction.
3. Provide a copy of the inspection checklist to the District Safety Officer, along with a statement of corrective actions taken or still required (if necessary).
4. Reference the General Safety Checklist, attached in appendix 1, for a sample of areas covered. Specific checklists will be identified and utilized for each different work area. The development of these checklists will occur over the next year.
HEALTH AND SAFETY RULES
In order for the District’s Health and Safety Program to be effective, it is vital that it be understood and implemented at all levels, from management to all employees.
The following are the primary Wyoming Workers’ Safety occupational health and safety rules and regulations applicable to our operations that must be complied with by our company. A complete set of standards may be found in the WOHS Rules and Regulations for General Industry.
GENERAL WORKPLACE SAFETY RULES
1. Report unsafe conditions to your immediate supervisor.
2. Promptly, within 24 hours, report all accidents/injuries/incidents to your immediate supervisor.
3. Use eye and face protection where there is danger from flying objects or particles, (such as when grinding, chipping, burring, welding, etc.) or from hazardous chemical splashes.
4. Dress properly. Wear appropriate work clothes, gloves, and shoes or boots (Personal Protective Equipment-PPE). Loose clothing shall not be worn.
5. Operate machines or other equipment only when all guards and safety devices are in place and in proper operating condition.
6. Keep all equipment in safe working condition. Never use defective tools or equipment. Report any defective tools or equipment to your immediate supervisor.
7. Properly care for and be responsible for all PPE. Wear or use any such PPE when required.
8. Lockout, tagout, or disconnect power on any equipment or machines before any maintenance, unjamming, and adjustments are made.
9. Do not leave materials in aisles, walkways, stairways, work areas, or other points of egress.
10.Practice good housekeeping at all times.
11.Training on equipment is required prior to unsupervised operation.
12.Compliance with all governmental regulations or rules and all district safety rules in the following sections is required.
HOUSEKEEPING AND FIRE PREVENTION
1. Proper housekeeping is the foundation for a safe work environment. It definitely helps prevent accidents and fires, as well as creating a professional appearance in the work area.
2. All work areas, floors, aisles, and stairways will be kept clean and orderly, and free of tripping and slipping hazards. Oils, greases, and other liquids will be immediately cleaned up if spilled.
3. Combustible scrap, debris, and garbage shall be removed from the work area at frequent and regular intervals.
4. Stairways, walkways, exit doors, in front of electrical panels, or access to fire fighting equipment will be kept clear of materials, supplies, trash, and other debris.
5. Overhead storage areas will be marked as to maximum load rating.
6. Absolutely NO combustible material will be hung from light fixtures. Materials may be hung or displayed on wall space. However, only 25% of the available wall space in any given room may be covered.
7. All portable fire extinguishers will be conspicuously located, accessible, and maintained in operating condition. Portable fire extinguishers will receive an annual service check and a monthly visual inspection. These will be documented on the tag on the extinguisher or other form.
8. All employees must know the location of fire fighting equipment in the work area and have knowledge of its use and application.
9. Exits will be marked as such by a readily visible sign. Other doors likely to be mistaken for an exit will be marked as to their character or "Not an Exit".
10.Only approved safety cans shall be used for handling or storing flammable liquids in quantities greater than one gallon. For one or less gallons, only the original container, or a safety can, will be used.
11.When heat-producing equipment is used, the work area must be kept clear of all fire hazards and all sources of potential fires will be eliminated.
12.Fire extinguishers will be available at all times when utilizing heat-producing equipment.
INDUSTRIAL HYGIENE AND OCCUPATIONAL HEALTH
1. Employees exposed to noise levels above the permissible noise level will be included into the hearing conservation program. Hazardous noise areas will be posted and hearing protection worn in those areas as required. The threshold limit of 85 decibels for an eight-hour day is used for determination. Hearing protection will be provided as PPE for those employees who are in the hearing conservation program.
2. Employees exposed to harmful gases, fumes, dust, and similar airborne hazards will be furnished protection through proper ventilation or personal respiratory equipment.
3. Any demolition, renovation, or self-help work will be assessed for lead exposure. Particularly if drywall, any painted surfaces, abrasive blasting and grinding are involved. Other potential for asbestos exposure from these conditions exists and will be tested if applicable. Where there is a potential for lead exposure, the district will conduct initial site assessments to determine the presence of lead. Where the employee is working in the presence of lead, administrative and work practice shall be implemented to keep lead below the action level of 30 micrograms per cubic meter of air. Monitoring assessment will be conducted as needed to substantiate and comply with the threshold limit.
PERSONAL PROTECTION AND RELATED EQUIPMENT (PPE)
Personal protective equipment must be worn as required for each job in all operations where there is an exposure to hazardous conditions. Equipment selection and wearing requirements will be reviewed and determined by the immediate supervisor.
PPE DETERMINATION - The general procedures and guidelines for determining appropriate protective equipment is to:
Eye and Face Protection: Employees must use appropriate eye or face protection when exposed to eye or face hazards from flying particles, molten metal, liquid chemicals, acids, or caustic liquids, chemical gases or vapors, or potentially injurious light radiation. Requirements for side protection, prescription lenses, filter lenses, and identification of the manufacturer are outlined in the OSHA standard. Protective eye and face devices purchased after July 5, 1994, must comply with ANSI Z87.1-1989 or be demonstrated to be equally effective. Devices purchased before that date must comply with ANSI Z87.1-1968 or be equally effective.
Head Protection: Employees must wear protective helmets when working in areas where there is potential for injury to the head from falling or overhead objects. Protective helmets, Type I, Class B, designed to reduce electrical shock hazards shall be worn by each affected employee when near exposed electrical conductors which could contact the head. Protective helmets purchased after July 5, 1994, shall comply with ANSI Z89.1-1986 or be equally effective. Helmets purchased before that date shall comply with ANSI Z89.1-1969 or be equally effective.
Foot Protection: Employees must wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where employees’ feet are exposed to electrical hazards. Protective footwear purchased after July 5, 1994, must comply with ANSI Z41-1991 or be equally effective. Protective footwear purchased before that date must comply with ANSI Z41.1-1967 or be equally effective.
Hand Protection: The District will select and require employees to use appropriate hand protection when employees’ hands are exposed to hazards such as those from skin absorption of harmful substances, severe cuts or lacerations, severe abrasions, punctures, chemical burns, thermal burns and harmful temperature extremes. The District shall base the selection of the appropriate hand protection on evaluation of the performance characteristics of the hand protection relative to the tasks to be performed, conditions present, duration of use and the hazards and potential hazards identified.
1. Safety glasses, goggles, or face shields will be worn in those areas where there is a reasonable probability of injury to the eye from flying particles or other types of eye hazards. Supervisor will identify eye hazard areas and post them.
2. Hard hats and steel toed safety work boots/shoes must be worn by all employees at all times where required.
3. Appropriate gloves, aprons, goggles, and boots will be used when necessary for protection against acids, cleaning solvents and other chemicals which could injure the employee.
4. Respiratory equipment in many cases is needed for protection against toxic and hazardous fumes or dusts. Supervisors must verify which equipment meets the need for breathing safety. Only MSHA/NIOSH approved equipment will be used.
5. The use of safety harnesses, belts, and lanyards are required when working more than ten feet above a floor or ground level and there are no guardrails or other form of fall protection, and on certain suspended scaffolds. Each employee will be on a separate safety line, and this line will be adjusted so that the employee cannot fall more than six feet.
6. Employees regularly lifting containers, boxes, or other items over 50 pounds will use a back brace. Properly lifting procedures and techniques will be utilized for every lift.
1. Live electrical parts shall be guarded against accidental contact by cabinets, enclosures, location, or guarding. Open circuit breaker openings or knock out holes, broken receptacles or switches, missing covering plates, etc., will be reported to supervisors for repair or replacement.
2. Working and clear space around electric equipment and distribution boxes will be kept clear and assessable.
3. Circuit breakers, switch boxes, etc., will be legibly marked to indicate its purpose.
4. All extension cords and electric powered tools (except double insulated) will be grounded. If an extension cord is frayed, it will be tagged and repaired if repairable. If a damaged cord cannot be repaired with a reasonable assurance of continued safe usage, the cord will be disposed of and replaced. Ground prongs will not be removed. Cords and strain relief devices will be in good condition.
5. Extension cords and other flexible cords will not be used in lieu of permanent wiring and receptacles. Cords will not be run through holes in doors, walls, windows, nor will they be fastened to walls, poles, equipment, etc.
6. All lamps below seven feet used for general illumination will have the bulbs protected against breakage.
1. All flywheels, shafting, pulleys, belts, gears, sprockets, chains, and fan blades will be guarded or enclosed when located below seven feet above the floor or work platform.
2. Guards installed on machinery and equipment, such as air compressors, conveyors, drill presses, etc., will not be removed when operating. Guards removed for servicing or other work on the machine or equipment will be immediately replaced upon completion of the work.
3. Woodworking equipment, such as power saws, radial arm saws, table saws, or portable abrasive grinders, will not be operated unless all required guards are in place. Featherboards and pushboards will be used when necessary.
1. Ladders will be inspected periodically to identify defects or potential unsafe conditions. Those ladders that have developed defects will be removed from service, and repaired or replaced. They will be tagged or marked as such.
2. Portable ladders will be placed as to prevent slipping, or if used on other than stable, level, and dry surfaces, will be tied off or held. A simple rule for setting up a ladder at the proper angle is to place the base from the vertical wall equal to one-fourth the working length of the ladder.
3. Portable ladders will extend at least three feet above the upper level to which the ladder is used to gain access.
4. The top of a stepladder will not be used as a step.
5. Only one person will be on a ladder at a time.
FLAMMABLE AND COMBUSTIBLE LIQUIDS
1. Only approved safety cans, original containers, or portable tanks will be used to store flammable or combustible liquids.
2. Above ground storage tanks will be separated from each other by a minimum of three feet of 1/6 the sum of their diameters. Dikes or drainage to prevent accidental discharge from reaching adjoining property or waterways will be provided.
3. No more then 25 gallons of Class IA and 120 gallons of class IB, IC, or III liquids may be stored outside a storage cabinet or an inside storage room.
4. An emergency shut off switch located 15-75 feet from the pumps and a fire extinguisher will be provided at company fuel servicing areas.
WELDING AND BRAZING
1. Combustible material will be cleared for a radius of 35 feet from the area around cutting or welding operations. If the combustible material cannot be cleared or the work cannot be moved, then the welding or cutting will not be done.
2. Welding helmets and goggles will be worn for eye protection and to prevent flash burns. Eye protection will be worn to guard against slag while chipping, grinding and dressing of welds.
3. Cables, leads, hoses, and connections will be placed so that there are no fire or tripping hazards. Cables will not be wrapped around the welder’s body.
4. Oxygen cylinders will be stored at least 20 feet from fuel gas cylinders, or separated by a noncombustible firewall with a one-half hour rating at least five high.
5. Valve protection caps will be in place on cylinders not in use.
6. All gas cylinders shall have their contents clearly marked on the outside of each cylinder.
7. Cylinders must be transported, stored, and secured in an upright position. They will never be left laying on the ground or floor, nor used as rollers or supports.
8. Oxygen cylinders and fittings will be kept away from oil or grease. Oxygen cylinders will be stored at least 20 feet from any fuel gas cylinder, or separated by a fire barrier at least five feet high.
9. When cylinders are hoisted, they will be secured in a cradle, sling-board, or pallet. Valve protection caps will not be used for lifting cylinders from one vertical level to another.
1. Take special precautions when using power tools. Defective tools will be removed from service and identified with the defect and action needed.
2. Power tools will be turned off and motion stopped before setting the tool down.
3. Tools will be disconnected from power sources before changing drills, blades, or bits, or attempting repair or adjustment. Never leave a running tool unattended.
4. Power saws, table saws, and radial arm saws will have operational blade guards installed and used.
5. Portable abrasive sidewinder grinders will have guards installed covering the upper and back portions of the abrasive wheel. Wheel speed ratings will never be less than the grinder RPM speed.
6. Pedestal grinders will be permanently mounted, tool rests installed and adjusted to within 1/8 inch of the wheel, tongue guards installed and adjusted to within ¼ inch of the wheel, and side spindle or nut guards installed.
7. Air compressor receivers will be drained frequently to prevent buildup of water in the tank.
8. Compressed air will not be used for cleaning purposes except when pressure is reduced to less than 30 psi by regulating or use of a safety nozzle, and then only with effective chip guarding and proper personal protective equipment.
9. Any employee-furnished tools of any nature must meet all Wyoming Workers’ Safety and ANSI requirements.
SAFETY RAILING AND OTHER FALL PROTECTION
1. All open sided floors and platforms four feet or more above adjacent floor or ground level be guarded by a standard railing (top and mid rail, toeboard if required).
2. All stairways of four or more risers will be guarded by a handrail, or stairrails on the open side. Handrails or stairrails will be provided on both sides if the stairs are more than 44 inches wide.
3. When a hole or floor opening is created during a work activity, a cover or a barricade must be installed immediately.
4. Safety harnesses, belts, lanyards, lines, and lifelines may be used in lieu of other fall protection systems to provide the required fall protection.
5. Adjustment of lanyards must provide for not more than a six-foot fall, and all tie off points must be at least waist high.
6. Standard guardrails (consisting of toprail, midrail, and toeboard) will be installed on all open sides and ends of platforms more than ten feet above the ground or floor.
7. Planking will be laid tight, overlap at least 12 inches, and extend over end supports 6-12 inches.
8. Mobile scaffolds will be erected no more than a maximum height of four times their minimum base dimension.
9. Scaffold loads will not exceed their maximum capacity.
CRANES AND HOISTS
1. All cranes and hoists will be inspected prior to each use and during use to make sure it is in a safe operating condition. A monthly inspection of hooks, running ropes, and hoist chains will be made and a certification record to include date, inspector signature, and item identifier will be maintained by the facility owning the equipment.
2. The rated load of the crane or hoist will be plainly marked on each side of the equipment. If the crane has more than one hoisting unit, each rating will be marked on the unit or its load block. If no rated load is on the unit, the unit is deemed unsafe and immediately removed from service until the crane can be load rated and tested.
3. Loads will never be swung over the heads of employees or students in the area.
4. Loads, booms, and rigging will be kept at least 10 feet of energized electrical lines rated 50 KV or lower unless the lines are de-energized. For lines rated greater than 50 KV, follow Wyoming Workers’ Safety health and safety rules and regulations.
5. Job or shop hooks or other makeshift fasteners using bolts, wire, etc., will not be used.
6. All slings will be inspected each day before use. Damaged or defective slings will be immediately removed from service.
7. Alloy steel chain slings, metal mesh slings, and synthetic web slings will have permanently affixed identification, markings, or coding to show rated capacities.
UNIVERSAL PRECAUTIONS & BLOODBORNE PATHOGENS
1. Precautions for all human blood and other potentially infections materials (OPIM) will be followed according to the District’s current exposure control plan - reference file GBE-1/JHCC-1.
2. Universal precautions will be followed for all care and clean up of bodily fluids. The use of PPE, gloves, is mandatory in each clean-up situation.
3. All exposures must be reported immediately to the Principal, Director, Supervisor, or Safety Officer. The current post exposure incident procedure will be followed in each exposure situation. Reference Appendix F; JHCC-1-E-6.
4. Hepatitis B vaccine (HBV) will be provided to at-risk employees as determined by the Superintendent of Schools or designee.
5. The superintendent or designee is responsible for conducting annual Bloodborne Pathogen and OPIM training. Directors, Principals, or any person having supervisory responsibility are responsible for initial entry training for employees where occupational exposure may occur.
6. Training records will be maintained in the District Master Training File.
7. Refer to Board Policy GBE-1 for additional information.
1. Only trained employees will service large truck wheels. A cage or other restraining device plus an airline assembly consisting of a clip-on chuck, gauge, and hose will be used to inflate tires.
2. Only trained employees will operate aerial lifts (cherry pickers, etc.). A body belt or harness will be worn and a lanyard attached to the boom or basket when working form an aerial lift.
3. Only trained employees will operate forklifts and other industrial trucks.
Policy Cross References: