Uinta County School District #1

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Series D - FISCAL MANAGEMENT » DJAA APPROVAL OF SPENDING BY BOARD OF TRUSTEES

DJAA APPROVAL OF SPENDING BY BOARD OF TRUSTEES

Adoption Date: 3/10/2009
D - FISCAL MANAGEMENT
 

APPROVAL OF SPENDING BY BOARD OF TRUSTEES

 

To assure transparency and openness around budgetary expenditures, any item or group of items exceeding a total cost of $10,000 paid to a single vendor from General Fund expenditures will be required to be brought for approval to the board of trustees and shall be approved by a majority of the board of trustees.

 

Non General funds expenses such as major maintenance or federal grant funds shall also be approved during the budget hearing and subsequent adoption of the budget. If additional costs for projects are necessary, the board of trustees shall be notified but no approval will be necessary as long as costs do not exceed total budgeted amounts. Expenditure updates from these funds will occur on a monthly basis.

 

For on-going expenditures that are paid for at numerous times during the year such as utilities, phone charges, gasoline, food and commodities, the approval process will occur during the budget hearing and subsequent adoption of the budget. Additional costs in these areas that go above the adopted budget in the amount of $10,000 or more will be required to be brought for approval to the board of trustees and shall be approved by a majority of the board of trustees.

 

Current practice codified 1978

 

      

 


 

Policy References:
LEGAL REFS: Wyoming Education Policies Reference Manual, codes DJ, DJA, DJC, DJD, DJG

CROSS REFS: DJ sub-codes (all relate to purchasing)

Note: The specific duties of the purchasing agent follow as DJ/DJA-R. The Wyoming Educational Policies Reference Manual, under the codes cited above, outline state requirements with regard to purchasing authority, bidding requirements, local purchasing, and vendor relations, and should be consulted.Policy Cross References:
 » DJC - BIDDING REQUIREMENTS
 » DJD - LOCAL PURCHASING