All Meetings of the Board of Trustees, with the exception of executive sessions, shall be open to the public in accordance with state law. No meeting shall be conducted by electronic means or any other form of communication that does not permit the public to hear, read or otherwise discern meeting discussion contemporaneously.
Regular meetings of the Board of Trustees are held on the second Tuesday of each month at 7:00 p.m., in the Educational Service Center Board Room at 537 Tenth Street, Evanston, Wyoming.
Upon the request of the Board chairman, or upon the request of any two members of the Board, the clerk of the Board shall call a special meeting.
The order of business at a special meeting shall be determined by the agenda constructed by the chairman, as necessary in consultation with the members requesting the meeting and the superintendent. Only those items of business specified in the call of the meeting shall be considered at the special meeting.
The board may hold an emergency meeting on matters of serious immediate concern to take temporary action without notice. Reasonable effort shall be made to offer public notice. All action taken at an emergency meeting is of a temporary nature and in order to become permanent shall be reconsidered and acted upon at an open public meeting within forty-eight (48) hours, excluding weekends and holidays, unless the event constituting the emergency continues to exist after forty-eight (48) hours. In such case the board may reconsider and act upon the temporary action at the next regularly scheduled meeting, but in no event later than 30 days from the date of the emergency action. [W.S. §16-4-404(d)]
Recessed or Adjourned Meetings
Board meetings may be terminated or recessed if the agenda has not been completed by 10:30 p.m.
The Board may recess any meeting to a time and place specified in an order of recess. Only matters appearing on the agenda may be acted upon in a meeting recessed to another location. If a meeting is recessed, a copy of the order of recess shall be conspicuously posted.
The Board of Uinta County School District Number One defines a “work session” as a gathering of the Board for planning and thoughtful discussion of problems, issues, and needs of the district that require consideration. No official action will be taken at a work session and the session will be open to the public unless personal or confidential matters are to be discussed at which time a “retreat” may be declared. A “retreat” is a gathering of the Board where personal and confidential matters may be discussed without the public in attendance. If a retreat is not open to the public, it must comply with the “executive session” requirements of state law.
Date, time and place for work sessions will be announced prior to the meeting.
Notification Of Board Meetings
All regular and special meetings of the Board shall be announced publicly (see below).
State law requires that a notice of regular Board meetings (and availability of minutes of these meetings) shall be published in a newspaper of general circulation in the school district, at least two (2) times each year, once within a week after the first regular meeting in December and once as a part of the statement of revenue and expenditures of the district. If the Board changes the time and place of its regular meetings, notice shall be published at least once in a newspaper of general circulation in the school district before the change shall become effective.
Special meetings may be called as provided above by giving verbal, electronic or written notice of the meeting to each member of the Board and to each newspaper of general circulation, radio or television station requesting the notice of the meeting. Notice of special meetings shall specify the time and place of the special meeting and the business to be transacted and shall be issued at least eight (8) hours prior to the commencement of the meeting. No other business shall be considered at a special meeting. Proof of delivery of verbal notice to a newspaper of general circulation, radio or television station may be made by affidavit of the clerk or other employee or officer of the District charged or responsible for distribution of the notice of the meeting. The Board, in its discretion, may order additional notice of the special meeting to be posted. [W.S. §16-4-404(b)]