Bus and Staff Vehicle Request

 

 

 

 

 

STAFF TRAVEL REQUIREMENTS

Due to insurance company standards and WDE rules, the following are requirements for eligibility to drive any vehicle for District business. This includes personal vehicles driven on District time or for District reimbursement, District owned vehicles, and vehicles driven while transporting students. The following guidelines apply to all UCSD #1 staff in addition to any rules already in place;

1. Personal vehicles driven for District business or any District reimbursed driving. The driver must have their 10 year (must specify at the DMV) Motor Vehicle Record (driving record), a copy of their vehicle proof of insurance and a copy of their insurance Declaration Page on file with the Transportation office. The motor vehicle record can be obtained through Transportation with two (2) weeks lead time at no charge, or for $5.00 it can be obtained immediately at the Dept. of Motor Vehicles located 555 County Rd. Most staff have their record checked annually anyway, so check with the Transportation Office (ext. 1081) before going to the DMV. Staff must meet the District insurance companies’ guidelines for an approved driver.
2. Students driving their own vehicles for district purposes, such as peer teachers, mentors, etc. must have proof of insurance, their insurance Declaration Page, and their 10 year MVR on file with Transportation.
3. District staff vehicles. Anyone driving district vehicles for any reason must have a copy of their 10 year MVR on file at the Transportation office (check with Transportation).
4. Transporting students on trips/activities with District vehicles. The only vehicles approved to transport students for district approved functions are MPVs (Suburbans). Drivers must meet the same requirements as to drive district staff vehicles, but additionally the WDE guidelines to transport students in Suburbans require the same minimum training as bus drivers. The driver must have 6 hours driver training.
5. Training is available through GCN, or DVD's may be checked out through the Transportation Dept. 
6. At no time will students be allowed to drive District vehicles.

Any school district employee who wishes to transport students in a Suburban must complete this training.  Record of this training must be given to the Transportation Office to comply with the WDE audit.  Employees will be responsible to provide the Transportation Office with a certificate or proof that they have completed the training.

If you have used a Suburban for student trips in the past or just think you might in the coming school year please complete this training beforehand. A list of available training and the time credited for each is as follows;

Through Global Compliance Network;

 ADHD - 30 min.

Blood Borne Pathogens - 30 min.

Bullying - 30 min.

Child Abuse - 30 min.

Computer Use Policies - 15 min.

FERPA - 30 min.

Fire Extinguisher - 30 min.

School Bus Driver Safety - 30 min.

Sexual Harassment - 30 min.

 

DVDs available at Transportation;

Winter Driving - 45 min.

Managing the Bus Environment - 2 Hours

Bullying/Harassment - 1 Hour

Steering Clear of Liability - 30 min.

Dealing With Angry People - 1.5 Hours

Danger Zones - 20 min.

 

 

        
You can call Transportation @ ext. 1081 or 789-6216 to check out training videos or set up a time to view them.

After staff has completed the training, a class roster and certification or other documentation of the training will be mailed, faxed (789-4380) or submitted to the Transportation Dept., attn. Ashley. Staff will then be put on an “Approved” list to transport students. Only persons on the approved list will be allowed to transport students.  
          

 
SUBURBAN USAGE GUIDELINES

The following guidelines and procedures are required in order to ensure student/staff safety, meet WDE requirements, and to assist the Transportation Department in maintaining the staff vehicles.

1. There will be no smoking in the vehicle.
2. Eight passengers and one driver is the maximum capacity.  Seat belts must be used.  An accurate passenger manifest must be turned in to the Transportation Department before leaving Evanston.
3. The trip driver shall be responsible for maintaining the cleanliness of the vehicle.  Upon returning the vehicle to the Bus Barn the staff member(s) must empty the trash and sweep the vehicle out.
4. The driver must inform the Transportation Staff of any mechanical problems so these problems can be repaired in a timely manner.  Any breakdowns should be reported immediately to the Transportation Staff.  We can assist in getting problems taken care of as smoothly and quickly as possible or arrange for alternative transportation if necessary.  Contacts are listed in the trip folder that you will be given when the vehicle is picked up at the Bus Barn.
5. All credit cards must be checked out from and returned to the Business Office. 
6. All fuel receipts must be returned directly to Transportation.  All other credit card slips for food and lodging must be turned in to the Business Office.
7. All approved drivers will adhere to posted speed limits and must follow all other state laws regardless of the state in which they are traveling.
8. Scheduling of Suburban usage will be through Transportation.  If two groups are in conflict over its use, then the Activities Director will determine who will use the Suburban and who will need to take a bus.  The reason for this is because the Activities Director has ready access to the activity budget and he is most able to determine who can afford the bus and who can afford the Suburban.
9. No driver shall operate a Multi Purpose Vehicle (Suburban) while impaired through fatigue, illness and/or any other cause as to make it unsafe for him/her to begin or continue to operate the MPV.  No driver shall remain on duty longer than sixteen (16) hours in a twenty-four (24) hour period, ten (10) of which can be behind the wheel in control of the MPV.  When the driver has reached that limit he/she shall have at least eight (8) consecutive hours off driving duty.  Depending on the severity of driver fatigue, drivers will avoid driving after 1:00 a.m. and driving after 1:30 a.m. is prohibited per school district policy. 
10. No MPV may travel from Evanston any further than five hundred (500) miles or ten (10) hours driving time whichever comes first.  Any exception to this must be first approved by the Superintendent.

ANY DISTRICT REIMBURSED DRIVING: Includes trips out of town, in town, between schools, and any district authorized and reimbursed driving with or without students.

Our insurance company requires that anyone driving for Uinta County School District #1 in a personal vehicle provide proof of insurance and have a Motor Vehicle Record that meets their standards of an acceptable driver. Anyone driving a district vehicle must meet the same standards but do not have to provide proof of insurance.  An unacceptable driver is defined as any driver with:

1. DUI/DWI
2. Reckless Driving
3. Careless Driving
4. Vehicular Homicide
5. Leaving the scene of an Accident
6. School Zone violations
7. Financial Responsibility (No Insurance)

  B. No more than: